SUMMARY: The payroll specialist is the primary employee responsible for implementing the payroll activities of the school district. Coordinates activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.

ANTICPATED START DATE: December, 2024

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Works with the Business/HR system to prepare payment for all district employees including permanent staff, substitute staff, extra duty staff and all other ancillary programs.
2. Processes pay according to district policy.
3. Compiles and prepares other payroll data such as pension, insurance, and credit union payments. Reviews and approves payroll deductions.
4. Prepares government reports.
5. Reviews payroll to ensure accuracy.
6. Determines work procedures and expedites workflow.
7. Issues written and oral instructions to staff about payroll operations.
8. Examines work for exactness, neatness, and conformance to policies and procedures.
9. Studies and standardizes procedures to improve efficiency.
10. Adjusts errors and complaints in a timely and courteous manner.
11. Performs all other duties which may be temporarily assigned by the supervisor.

1. Coordinates closely with the Human Resources office on various payroll transactions.

OTHER DUTIES: This position description does not express, nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position.  Additional duties may be assigned by the Superintendent, as needed, to adapt to the changing needs of the organization.

EDUCATION AND/OR EXPERIENCE:

1. High School Graduate or equivalent.
2. Four years of related experience working with a large payroll system.
3. Strong interpersonal skills to collaborate, partner and problem solve with numerous and various stakeholders.

QUALIFICATIONS:

1. Ability to work with payroll applications of mathematical concepts.
2. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
3. Strong interpersonal skills to collaborate, partner and problem solve with numerous and various stakeholders.
4. Must have excellent public relation communication skills and interpersonal skills; a customer service orientation is necessary.
5. Must have the ability to learn and utilize new computer software programs as systems are upgraded.
6. Must have excellent keyboarding and stenography skills and/or transcription experience.
7. Must be able to keyboard at an excellent pace with excellent accuracy.
8. Must have the ability to understand and apply knowledge of current practices in a specific field.
9. Must be able to handle multiple tasks commingled, so that priority task completion is timely and accurate.

SUPERVISORY RESPONSIBILITY:  None

WORK ENVIROMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The noise level in the work environment is usually low to moderate.
2. Work at assigned workstation for extended period.
3. Some workspaces are confined without windows; these are mainly internal offices, closets, and storage areas.
4. Workplace activity may often seem chaotic, many stimuli may simultaneously demand the employee’s attention.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is frequently required to sit, and talk or hear.
2. The employee frequently is required to walk throughout the office area and use arms, fingers, tools, or controls in repetitive motions.
3. The employee is occasionally required to stand and reach with hands and arms.
4. The employee is occasionally required to lift objects between one and twenty pounds from the floor or waist to the waist or able the shoulders.
5. Specific vision abilities required by this job include close vision and color vision.
6. Specific hearing abilities required by this job include perceiving normal oral conversation in person and on the telephone with little to moderate background noise.
7. The employee is required calmly and politely interact with students, parents, or community members in person and on the telephone and by email, to respond to concerns or problems.

EXPECTED HOURS OF WORK: This is a full-time, 261-day calendar position. Days and hours of work are Monday through Friday. Hours of work are based on the location assignment and are dependent on the needs of the program.

TRAVEL: No travel required.  

WORK AUTHORIZATION:  Citizenship or work authorization to work in the United States required.

EEO/AA/VEVRAA Employer:  The Council Rock School District is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Council Rock School District does not discriminate based on disability, veteran status or any other basis protected under federal, state, or local laws. 

REQUIRED PAPERWORK: In order to begin employment in any PA public school, all employees are required to complete mandatory paperwork. Background employment clearances must be completed within the last year to be valid and include:

• PA State Police Clearance (Act 34)
• Child Abuse Clearance (Act 151)
• FBI Fingerprints (Act 114) IndentoGo

Some additional paperwork includes Arrest/Conviction Report form, PA Sexual Misconduct/Abuse Disclosure (Act 168), physician’s health form and recently completed TB test.